WEBVTT 00:00:04.000 --> 00:00:09.430 Be brilliant. Effortlessly. Welcome to AiCopal Studio on desktop: a 00:00:09.530 --> 00:00:13.670 workspace for the conversations you want to do more with. Get help when 00:00:13.690 --> 00:00:18.590 a question matters. Turn a discussion into a clear plan. Create visuals, 00:00:18.630 --> 00:00:22.590 and come back to what you learned. We'll build one small project together, 00:00:22.700 --> 00:00:27.060 starting with your very first session. You can follow along now, or return 00:00:27.100 --> 00:00:28.840 to any chapter when you need it. 00:00:32.867 --> 00:00:36.707 Start with a session. Think of it as the home for one conversation and 00:00:36.757 --> 00:00:40.107 the work you do with it. Here is your session list, where you return 00:00:40.157 --> 00:00:44.527 to earlier conversations. New session gives the next conversation its 00:00:44.567 --> 00:00:49.177 own space. The transcript is the written record. Live is where you get 00:00:49.227 --> 00:00:53.637 assistance while the conversation is happening. Chat is where you ask 00:00:53.687 --> 00:00:57.907 your own questions and explore an idea further. As your work grows, 00:00:57.967 --> 00:01:02.337 Groups bring related sessions together. Files and saved context supply 00:01:02.497 --> 00:01:07.037 useful background. Search helps you find information across conversations. 00:01:07.467 --> 00:01:11.297 Your visual collection is where you return to saved creations. You do 00:01:11.367 --> 00:01:15.897 not need to learn every control now. Start with these three places: your 00:01:15.967 --> 00:01:20.517 session, its transcript, and the place where you ask for help. Help and 00:01:20.567 --> 00:01:23.117 Getting Started is here whenever you want a reminder. 00:01:27.133 --> 00:01:30.953 Let's create a session for the Willow Cafe launch. A clear name makes 00:01:31.003 --> 00:01:35.213 it easier to recognize later. On the desktop app, check the microphone 00:01:35.253 --> 00:01:39.013 menu before you start. The source list shows the devices available on 00:01:39.053 --> 00:01:43.653 your computer. Use the microphone you intend to capture. The desktop 00:01:43.713 --> 00:01:46.683 transcription notice also explains that the other side of a call can 00:01:46.733 --> 00:01:50.713 be captured. Make sure everyone involved is comfortable with transcription 00:01:50.763 --> 00:01:55.403 before you begin. Start transcription, then say a short sentence. Look 00:01:55.453 --> 00:01:59.293 for words arriving here. In this fictional demonstration, we are playing 00:01:59.323 --> 00:02:03.143 a prepared example so we can watch the real transcript develop. If no 00:02:03.203 --> 00:02:07.373 words appear, check the selected source and its permission before continuing. 00:02:07.953 --> 00:02:11.403 Our example sets an opening target, a planned budget, and the people 00:02:11.453 --> 00:02:15.293 responsible. As the words arrive, they become the material for answers 00:02:15.323 --> 00:02:19.193 and summaries. Let the sentence finish so you can distinguish an in-progress 00:02:19.223 --> 00:02:22.943 phrase from the completed transcript. Use Pause when you need a break. 00:02:23.313 --> 00:02:27.633 The same control now offers Resume. When the conversation is finished, 00:02:27.753 --> 00:02:32.333 stop transcription. Notice the live timer disappears and the microphone 00:02:32.383 --> 00:02:35.813 returns to its ready state. Check the saved session before you leave. 00:02:36.193 --> 00:02:38.413 We now have a conversation we can work with. 00:02:42.367 --> 00:02:46.547 In our fictional cafe conversation, someone asks, “What must be ready 00:02:46.597 --> 00:02:50.957 before we commit to opening day?” AiCopal detects the question as the 00:02:51.007 --> 00:02:56.377 transcript arrives. Open Questions to see it. Detection is the invitation. 00:02:56.697 --> 00:03:01.597 You decide whether this question needs an answer. Choose Respond. That 00:03:01.647 --> 00:03:06.017 deliberate action starts the response and opens Live. Watch the answer 00:03:06.097 --> 00:03:10.657 arrive. The detected question stays above it, so you can see exactly 00:03:10.697 --> 00:03:14.747 what the response addresses. Start with the direct recommendation, then 00:03:14.817 --> 00:03:18.467 read the explanation underneath. It connects our opening target to Leo's 00:03:18.497 --> 00:03:22.787 equipment responsibilities, Priya's menu and promotion work, training, 00:03:22.817 --> 00:03:26.917 and the rehearsal. It also identifies the grinder decision that is still 00:03:26.967 --> 00:03:31.027 open. Notice the distinction between the plans in our conversation and 00:03:31.057 --> 00:03:35.347 the answer's additional recommendation. An AI recommendation is something 00:03:35.377 --> 00:03:39.727 to evaluate, not a decision the team has already made. You do not have 00:03:39.757 --> 00:03:43.487 to read the whole answer aloud. Take the part you need now, then use 00:03:43.507 --> 00:03:47.487 the detail to guide your next question. A minus and A plus adjust the 00:03:47.557 --> 00:03:51.517 reading size in Live. The history control lets you return to generated 00:03:51.557 --> 00:03:56.697 answers. If a detected question is not useful, its card offers Dismiss. 00:03:57.277 --> 00:04:01.137 While an answer is being generated, Stop lets you end that generation. 00:04:01.567 --> 00:04:05.167 You remain in control of when assistance enters the conversation. 00:04:09.167 --> 00:04:13.010 On the desktop app, open the three-dot menu in the title bar to find 00:04:13.045 --> 00:04:17.387 the window controls. These controls are specific to the desktop application; 00:04:17.816 --> 00:04:21.520 they are not part of the web app shown in our Image Studio lesson. Window 00:04:21.578 --> 00:04:25.572 transparency gives you an Amount control. Use it to choose how much of 00:04:25.618 --> 00:04:29.914 the window behind the app is visible. Keep readability first, especially 00:04:29.937 --> 00:04:33.757 when there is text behind the answer. In this recording, transparency 00:04:33.815 --> 00:04:38.273 is off; we are showing where to find the controls. The Readability menu 00:04:38.366 --> 00:04:43.033 offers Shadow only, Outline, and Maximum. Choose a treatment that keeps 00:04:43.068 --> 00:04:46.481 the content comfortable to read against your own background. Check the 00:04:46.551 --> 00:04:50.498 result in the workspace where you will actually use it. Always on top 00:04:50.568 --> 00:04:55.200 keeps the desktop window above other windows. The title bar also provides 00:04:55.235 --> 00:04:59.740 a pin control. Arrange the app before a conversation so that the answer 00:04:59.809 --> 00:05:04.198 is within easy reach. You will also see Hide from screen sharing. Check 00:05:04.244 --> 00:05:07.727 its behavior with the sharing application you use before relying on it. 00:05:08.308 --> 00:05:12.499 This lesson does not demonstrate or verify that protection. In Settings, 00:05:12.522 --> 00:05:16.667 General, review the global shortcuts shown in your installation. Starting 00:05:16.714 --> 00:05:21.067 and stopping transcription, pausing and continuing, showing the app, 00:05:21.300 --> 00:05:25.351 and answering the last question are separate actions. Answering the last 00:05:25.398 --> 00:05:29.903 question requires active transcription. Learn the controls you need before 00:05:29.926 --> 00:05:32.526 the meeting, so getting help takes less effort. 00:05:36.533 --> 00:05:40.133 Live helps with a moment in the conversation. Chat lets you choose what 00:05:40.163 --> 00:05:44.773 to explore next. In our Willow Cafe follow-up, ask for a launch-readiness 00:05:44.823 --> 00:05:50.193 checklist with owners, dates, dependencies, and open decisions. Make 00:05:50.253 --> 00:05:53.853 clear which information should come from the session and which suggestions 00:05:54.053 --> 00:05:57.603 should be labelled as recommendations. Send the question and let the 00:05:57.653 --> 00:06:01.933 answer develop. Then continue naturally: “Which three issues should 00:06:01.983 --> 00:06:07.133 Maya resolve first, and why?” You do not need to restate the whole conversation. 00:06:07.813 --> 00:06:11.533 Make the follow-up specific about the result you want. On this desktop 00:06:11.633 --> 00:06:15.573 app, Control and Enter sends the question; Shift and Enter makes a new 00:06:15.633 --> 00:06:20.113 line. Open the model and style control below the input. Chat Settings 00:06:20.163 --> 00:06:23.863 offers Concise, Detailed, Technical, and Actionable response styles. 00:06:24.353 --> 00:06:28.633 We have kept Detailed for this example. For a decision, ask for trade-offs 00:06:28.683 --> 00:06:34.193 and a recommendation. For execution, ask for steps, owners, and dependencies. 00:06:34.503 --> 00:06:37.683 Choose a model available to your account when you need a different approach. 00:06:38.113 --> 00:06:41.893 Quick prompts help with requests you repeat. Open the prompt menu to 00:06:41.943 --> 00:06:45.843 see the available requests and their shortcuts. Check what a prompt asks 00:06:45.913 --> 00:06:49.493 before using it with your session. While generation is running, the send 00:06:49.553 --> 00:06:53.303 area changes to a stop control. Review the completed answer against the 00:06:53.333 --> 00:06:55.433 conversation before relying on it. 00:06:59.400 --> 00:07:02.929 Sometimes a conversation assumes background that has never been spoken 00:07:02.964 --> 00:07:08.421 aloud. Context is that supporting information. On the desktop app, open 00:07:08.479 --> 00:07:12.275 Files to inspect the documents attached to this session. Our fictional 00:07:12.334 --> 00:07:16.292 Willow Cafe launch brief is ready and marked In context. That indicator 00:07:16.327 --> 00:07:20.135 tells us it is included. Excluded means it remains attached but is not 00:07:20.193 --> 00:07:24.234 selected as background. Give the next question a clear purpose. For 00:07:24.303 --> 00:07:28.413 example: compare the conversation with the launch brief, and identify 00:07:28.483 --> 00:07:32.546 decisions still needed. The brief supplies a reference; the question 00:07:32.604 --> 00:07:36.784 tells the app what to do with it. Review the answer against both sources. 00:07:37.067 --> 00:07:41.049 Give the assistant the background that makes an answer useful. On the 00:07:41.096 --> 00:07:46.413 desktop app, open Contexts from Chat, then choose Add New Context. Start 00:07:46.448 --> 00:07:50.511 with a name you will recognise later. Our fictional example is Willow 00:07:50.581 --> 00:07:55.469 Cafe launch planning. Conversation type is optional. Choose Team meeting 00:07:55.504 --> 00:07:59.730 for this example, then choose Facilitator as your role. The app explains 00:07:59.765 --> 00:08:04.118 the focus: help keeping the meeting on track and closing decisions. 00:08:04.118 --> 00:08:08.588 Next, look at Documents that help here. Agenda, open decisions, and recent 00:08:08.635 --> 00:08:12.385 updates are suggestions for useful background. They are not three separate 00:08:12.420 --> 00:08:16.982 forms you must complete. Use Content to describe the situation, or use 00:08:17.052 --> 00:08:21.475 Upload a file to supply a document. Include the goal, the people involved, 00:08:21.592 --> 00:08:25.458 the decisions already made, and what is still open. In our example, the 00:08:25.539 --> 00:08:29.289 opening date is a target, responsibilities are named, and the second 00:08:29.347 --> 00:08:33.700 grinder is still an open decision. Keeping these distinctions clear helps 00:08:33.735 --> 00:08:37.717 you ask more useful questions. Save your context, then check the result. 00:08:38.205 --> 00:08:43.023 In this desktop flow, creating a context from Chat also selects it. The 00:08:43.081 --> 00:08:47.191 selected count and the Team meeting, Facilitator banner show which background 00:08:47.226 --> 00:08:51.568 is active. Check these before you ask your next question; a saved context 00:08:51.603 --> 00:08:55.284 and an active context are not the same thing. Your question tells the 00:08:55.342 --> 00:08:59.371 assistant what you need now. Your selected context supplies the background. 00:08:59.800 --> 00:09:02.610 Review the response against your source before using it. 00:09:06.600 --> 00:09:10.660 When the conversation ends, make it easier to act on. Open the transcript 00:09:10.710 --> 00:09:15.750 menu and choose Generate Summary. This desktop app offers Default, Detailed, 00:09:15.860 --> 00:09:21.840 Brief, Action, Technical, and Custom. Brief focuses on key points. Action 00:09:21.920 --> 00:09:26.210 focuses on next steps and decisions. Detailed is useful when the reasoning 00:09:26.280 --> 00:09:31.770 matters. Choose Action, then Generate. Read the result against the conversation. 00:09:32.200 --> 00:09:35.940 Our Willow Cafe summary includes the opening target, planned budget, 00:09:36.050 --> 00:09:40.980 owners, and open grinder decision. Check the deadlines too. A date inferred 00:09:41.010 --> 00:09:45.320 by the AI is not the same as a deadline explicitly agreed in the conversation. 00:09:45.690 --> 00:09:49.930 For a different structure, choose New Summary, then Custom. Tell it 00:09:49.980 --> 00:09:53.920 who will read the summary and what to include. Here we ask for a plain-language 00:09:53.970 --> 00:09:59.320 team handover: confirmed plans, owners, stated deadlines, and open questions. 00:09:59.810 --> 00:10:03.880 We also ask it to mark missing information as not specified and keep 00:10:03.960 --> 00:10:08.620 recommendations separate. Generate the new version and inspect its sections. 00:10:09.050 --> 00:10:12.720 Compare the information with the earlier summary and the transcript. 00:10:13.150 --> 00:10:17.020 Clear instructions help shape the result; reviewing it is still part 00:10:17.050 --> 00:10:21.190 of the workflow. Use Download when you want a document to inspect and 00:10:21.240 --> 00:10:26.040 share. This is how a conversation becomes a practical handover. Next, 00:10:26.060 --> 00:10:28.800 we will give that same information a visual structure. 00:10:32.800 --> 00:10:36.460 An infographic makes the relationships in a discussion easier to see. 00:10:36.940 --> 00:10:41.400 Start with the conversation's visual summary. Here, our launch plan brings 00:10:41.440 --> 00:10:45.380 the main points and actions together. First look at the whole arrangement, 00:10:45.760 --> 00:10:49.700 then open it far enough to read the details. To change the wording, 00:10:49.750 --> 00:10:53.690 enter the supported edit view. Let's make the heading more specific, 00:10:53.880 --> 00:10:58.760 refine one action, and move the most important item earlier. Save, then 00:10:58.830 --> 00:11:03.290 check the finished view. These are direct edits to the information, so 00:11:03.370 --> 00:11:07.980 you can see exactly what you changed. Now change the theme. Preview 00:11:08.040 --> 00:11:12.200 a different palette and choose the one that suits the audience. A theme 00:11:12.250 --> 00:11:16.580 changes the presentation; it is different from asking AI to rewrite the 00:11:16.630 --> 00:11:21.300 plan. Open the available version history to revisit earlier work. Where 00:11:21.330 --> 00:11:25.790 the summary offers a separate save or copy to Studio action, use it before 00:11:25.820 --> 00:11:30.010 expecting the item in your collection. You can also start with a particular 00:11:30.070 --> 00:11:35.030 answer. Return to our detailed launch-readiness response and choose Visualize. 00:11:35.460 --> 00:11:40.590 Add direction: “Create a launch roadmap with milestones, named owners, 00:11:40.620 --> 00:11:45.120 a budget breakdown, and three readiness priorities.” This instruction 00:11:45.190 --> 00:11:49.540 tells the visual what to emphasize. Generate it, then inspect the result. 00:11:50.120 --> 00:11:54.410 Read the dates and labels. Compare them with the answer. We have kept 00:11:54.440 --> 00:11:58.550 the detailed source and created a visual way to explain it. To change 00:11:58.580 --> 00:12:03.330 the emphasis, use the revision controls. Ask for supplier readiness, 00:12:03.470 --> 00:12:07.420 staff confidence, and customer experience to stand out. Generate the 00:12:07.490 --> 00:12:12.470 revision, then compare the new result. This is an AI revision, so check 00:12:12.530 --> 00:12:16.600 the whole output rather than assuming only one detail changed. You do 00:12:16.680 --> 00:12:20.450 not have to start from an answer or a conversation. In the dedicated 00:12:20.490 --> 00:12:25.080 creation space, describe a new infographic directly. Let's request a 00:12:25.150 --> 00:12:30.050 cafe-opening checklist with Preparation, Launch Day, and Follow-up sections. 00:12:30.420 --> 00:12:34.580 Give it the audience, structure, and facts you want included. Your collection 00:12:34.650 --> 00:12:39.100 is the place to return to saved creations. Open the checklist we just 00:12:39.160 --> 00:12:43.760 made, then reopen the launch roadmap. Check the available details and 00:12:43.810 --> 00:12:48.330 versions, make a supported revision, and export the result. Open the 00:12:48.400 --> 00:12:52.790 downloaded file so you know what someone else will receive. Remember 00:12:52.860 --> 00:12:57.580 the three starting points: a conversation summary, a response with additional 00:12:57.630 --> 00:13:03.020 direction, or an independent idea. Direct editing, theme selection, and 00:13:03.080 --> 00:13:07.610 AI revision are different tools. Choose the one that matches the change 00:13:07.640 --> 00:13:08.840 you actually want. 00:13:12.867 --> 00:13:17.139 Start with an idea. Turn it into an image, then shape the details until 00:13:17.186 --> 00:13:21.052 it fits your purpose. In this chapter, we will create a campaign illustration 00:13:21.122 --> 00:13:25.928 for our fictional Willow Cafe, revise two areas, compare versions, and 00:13:25.998 --> 00:13:30.131 download the result. This demonstration uses the web app on a desktop 00:13:30.189 --> 00:13:34.926 computer. In Studio, choose Images, then Generate. Write the brief in 00:13:34.961 --> 00:13:39.338 the Prompt field. You can start independently with an idea; you do not 00:13:39.396 --> 00:13:43.842 need a recorded conversation. In this example, the open session is not 00:13:43.889 --> 00:13:47.871 automatically included, so the prompt supplies the background. Describe 00:13:47.894 --> 00:13:51.609 the subject, the mood, and where the picture will be used. Our brief 00:13:51.679 --> 00:13:56.660 asks for a coffee cup, a small plant, and soft morning light. We specify 00:13:56.718 --> 00:14:00.491 an editorial illustration in cream and forest green. We also ask for 00:14:00.537 --> 00:14:04.380 the objects on the right and clear space on the left, ready for a headline 00:14:04.403 --> 00:14:09.082 added later. These composition details help make the result useful. 00:14:09.082 --> 00:14:13.181 Below the prompt, check the provider and model. We are using Google Gemini 00:14:13.250 --> 00:14:18.463 with Nano Banana Two, Flash. Available options can vary. Choose an aspect 00:14:18.521 --> 00:14:23.072 ratio that fits the destination. Here, Slides, sixteen by nine, gives 00:14:23.118 --> 00:14:28.146 us a wide composition. We select two K for image size. Check the allowance 00:14:28.180 --> 00:14:31.698 shown in your account before generating. Choose Generate and follow 00:14:31.745 --> 00:14:35.971 the progress. The app takes time to create and save the image. We have 00:14:36.017 --> 00:14:39.895 shortened the waiting in this lesson. Once the result is ready, open 00:14:39.953 --> 00:14:44.098 it to review the actual output. Here is our first version. The coffee 00:14:44.144 --> 00:14:47.767 cup and plant sit on the right, with room for a headline on the left. 00:14:48.080 --> 00:14:52.248 The details on the right record the prompt, model and source. This one 00:14:52.283 --> 00:14:57.032 is a freeform image, with no conversation context attached. Check the 00:14:57.078 --> 00:15:01.304 composition before deciding what to change. Give the image a recognizable 00:15:01.351 --> 00:15:06.656 name using Rename. We call this Willow Cafe, opening campaign. That makes 00:15:06.680 --> 00:15:10.511 the work easier to find when the collection grows. Now choose Revise. 00:15:10.882 --> 00:15:14.284 Instead of starting the brief again, work from the existing picture. 00:15:14.865 --> 00:15:18.475 Think about what you want to change and what should remain. A specific 00:15:18.533 --> 00:15:22.574 instruction gives the next version a clearer direction. Drag a rectangle 00:15:22.608 --> 00:15:26.602 over the area you want to change. We select a clear part of the tabletop. 00:15:26.974 --> 00:15:31.327 The comment asks what should change here. Ask for a small golden croissant 00:15:31.397 --> 00:15:35.774 on a cream ceramic plate, while keeping the coffee cup and plant. Choose 00:15:35.809 --> 00:15:39.988 Done to keep this instruction with its marked area. Mark a second area 00:15:40.046 --> 00:15:44.493 around the outdoor view. This time, ask for soft, uncluttered greenery 00:15:44.806 --> 00:15:48.742 and keep the wooden window frame. Each area gets its own instruction, 00:15:48.905 --> 00:15:53.409 so the two changes remain easy to review. The current edits appear as 00:15:53.456 --> 00:15:58.170 a numbered list. Review them before submitting. The controls beside each 00:15:58.263 --> 00:16:02.535 entry let you edit or remove that area. Zoom controls help you inspect 00:16:02.570 --> 00:16:06.134 the picture more closely while you work. For a change across the whole 00:16:06.169 --> 00:16:10.302 picture, use the whole-image note. We ask for slightly warmer morning 00:16:10.360 --> 00:16:14.272 light, while preserving the clear headline space and the welcoming illustration 00:16:14.319 --> 00:16:18.742 style. This is separate from the two marked areas. Check the generation 00:16:18.812 --> 00:16:23.247 settings again. In this recording, the revision form started at a smaller 00:16:23.317 --> 00:16:28.297 image size, so we select two K again. Do not assume a new revision has 00:16:28.367 --> 00:16:32.941 kept every earlier setting. Apply the three edits: two marked areas 00:16:32.988 --> 00:16:37.226 and one overall instruction. Let the revision finish. Again, the waiting 00:16:37.272 --> 00:16:41.742 is shortened here. The revised image now includes the croissant, a simpler 00:16:41.800 --> 00:16:46.119 outdoor view, and warmer light. Review the entire picture, including 00:16:46.177 --> 00:16:50.461 details outside the marked regions. AI revisions can change more than 00:16:50.496 --> 00:16:54.385 the exact area you selected. Use the version buttons to return to the 00:16:54.432 --> 00:16:58.414 original. Compare the composition and the details you wanted to preserve. 00:16:58.727 --> 00:17:02.826 Then select version two to see the revision again. Before another revision 00:17:02.895 --> 00:17:06.749 or a download, check which version is selected. Return to the collection 00:17:06.796 --> 00:17:10.859 to find your saved work. A clear title helps you recognize it. The search 00:17:10.906 --> 00:17:14.412 field narrows the images already loaded, and the sort control changes 00:17:14.447 --> 00:17:18.360 their order. Here, we choose Title. Open the image to continue where 00:17:18.395 --> 00:17:22.284 you left off. Download the selected version. Our actual download is 00:17:22.331 --> 00:17:26.301 a Web P image. Open the file and check the details at the size you plan 00:17:26.348 --> 00:17:31.607 to use. From a clear brief to a finished visual: generate, mark changes, 00:17:31.770 --> 00:17:35.996 add overall direction, compare versions, and keep the result you want. 00:17:36.669 --> 00:17:39.850 Return to your image collection whenever the next idea is ready. 00:17:43.800 --> 00:17:47.670 You can start with material you already have. On the desktop app, create 00:17:47.690 --> 00:17:52.470 a new session. The transcript area offers Upload Audio, Type Notes, and 00:17:52.530 --> 00:17:56.400 Paste Text. Choose the starting point that matches your material. For 00:17:56.480 --> 00:18:01.440 audio, select Upload Audio and choose a supported file. Here we use our 00:18:01.480 --> 00:18:06.140 existing fictional Willow Cafe recording. Follow the processing message 00:18:06.160 --> 00:18:09.970 until the transcript is ready. Completion time depends on the file and 00:18:10.020 --> 00:18:14.900 service; this is one example. Read the imported transcript before building 00:18:14.960 --> 00:18:20.300 on it. Double-click a line to enter the editor. Check names, dates, and 00:18:20.370 --> 00:18:25.100 numbers against your original material. Click outside the editor to return 00:18:25.140 --> 00:18:29.930 to the formatted view. Open Speakers to inspect the labels. In this 00:18:30.000 --> 00:18:34.730 single-voice example, we replace Guest One with Demo narrator and confirm 00:18:34.790 --> 00:18:38.590 the change. Give real speakers names only when you know who they are. 00:18:38.960 --> 00:18:43.500 A system status line is not another person speaking. If your material 00:18:43.570 --> 00:18:47.920 is already written, Type Notes lets you enter it directly. Paste Text 00:18:47.970 --> 00:18:51.500 is another starting option. Our earlier follow-up used written notes 00:18:51.540 --> 00:18:56.150 about the opening target, owners, and unresolved decisions. A small, 00:18:56.190 --> 00:19:00.370 accurate set of notes is enough to begin asking useful questions. Once 00:19:00.410 --> 00:19:04.080 the source is ready, the same tools are available for the next step. 00:19:04.660 --> 00:19:08.650 Review the briefing, ask a follow-up, generate a summary, or create a 00:19:08.680 --> 00:19:12.840 visual. Check the output against the source before you use it. You can 00:19:12.880 --> 00:19:16.910 turn existing material into useful work without repeating a live recording. 00:19:20.866 --> 00:19:24.496 Give each conversation a name you will recognize a week from now. Our 00:19:24.556 --> 00:19:27.806 launch planning session and follow-up are separate, so we can return 00:19:27.856 --> 00:19:31.246 to either one without mixing their records. Use the session list to 00:19:31.306 --> 00:19:34.936 browse, or narrow it by a name you remember. Open the launch session 00:19:34.996 --> 00:19:38.526 and check its transcript and saved work. A title search helps you find 00:19:38.556 --> 00:19:42.366 a known conversation. In the next chapter, we will search for information 00:19:42.496 --> 00:19:46.026 even when we do not remember the title. Pay attention to the save and 00:19:46.076 --> 00:19:49.586 sync indicators, especially before switching devices or closing after 00:19:49.626 --> 00:19:53.766 a problem. If the app reports an issue, follow its recovery options and 00:19:53.816 --> 00:19:58.006 confirm the state rather than assuming it has finished. Keep demo cleanup 00:19:58.086 --> 00:20:01.196 separate from learning: deletion is not a step you need to practice on 00:20:01.256 --> 00:20:02.246 valuable work. 00:20:06.233 --> 00:20:10.663 What if you remember a decision, but not where it was discussed? Open 00:20:10.783 --> 00:20:15.173 Search across sessions and ask in your own words. In our example, we 00:20:15.233 --> 00:20:18.853 ask what changed between Willow Cafe planning and the follow-up, what 00:20:18.903 --> 00:20:23.473 was decided about weekend hours and promotion, and what remains unresolved. 00:20:24.053 --> 00:20:28.953 This is a question about the content, not an exact session title. Choose 00:20:28.993 --> 00:20:33.173 a time range that includes the conversations you need, then press Ask. 00:20:33.593 --> 00:20:38.043 Here we chose seven days. Read the answer: the follow-up confirms eight 00:20:38.063 --> 00:20:41.983 o'clock weekend opening and a neighbourhood tasting, while the grinder 00:20:42.053 --> 00:20:47.703 decision remains open. Now open Sources. This answer cites two fictional 00:20:47.753 --> 00:20:52.013 sessions. Check their titles and excerpts, and use the source entry when 00:20:52.033 --> 00:20:56.003 you need to inspect the original conversation. Timeline places the matching 00:20:56.073 --> 00:20:59.553 sessions in sequence so you can follow how the discussion developed. 00:20:59.983 --> 00:21:03.193 Coverage provides more information about which material was available 00:21:03.223 --> 00:21:07.743 and examined. A search may not examine every piece of your history, so 00:21:07.833 --> 00:21:12.663 do not assume a missing item was never discussed. If the result is incomplete, 00:21:12.823 --> 00:21:17.073 widen the time range, include the project name, or ask a more focused 00:21:17.103 --> 00:21:21.673 question. Search helps you recover what was said. The sources help you 00:21:21.793 --> 00:21:26.213 judge whether the answer is supported. Use both, particularly when you 00:21:26.263 --> 00:21:28.663 are about to share a decision with someone else. 00:21:32.633 --> 00:21:36.823 When several conversations belong to one project, create a Group. In 00:21:36.873 --> 00:21:40.503 the Groups view, choose New Group and give it a recognizable name. We 00:21:40.553 --> 00:21:44.773 are using a fictional Willow Cafe launch project. Expand its row and 00:21:44.823 --> 00:21:49.243 choose Sessions. The membership view has two sides: sessions already 00:21:49.283 --> 00:21:53.343 in the group, and sessions available to add. Search for Willow so we 00:21:53.393 --> 00:21:57.193 can find our planning meeting and follow-up. Add each one, then check 00:21:57.233 --> 00:22:01.253 that both appear in the group. We now know which conversations this project 00:22:01.293 --> 00:22:06.113 includes. Return to the group and open Chat. Ask what changed between 00:22:06.153 --> 00:22:10.693 the two sessions and what Maya should do next. Request confirmed decisions, 00:22:10.923 --> 00:22:15.443 open questions, owners and dependencies, with recommendations clearly 00:22:15.513 --> 00:22:19.913 separated from what was agreed. Read the result. It compares the planning 00:22:19.953 --> 00:22:23.553 meeting with the follow-up, identifies the decisions that were resolved, 00:22:23.863 --> 00:22:27.833 and explains what still needs attention. The attached fictional brief 00:22:27.893 --> 00:22:32.433 supplies additional context in this example, so its proposed criteria 00:22:32.633 --> 00:22:36.233 should not be mistaken for completed work. Here is the distinction: 00:22:36.903 --> 00:22:41.043 session Chat focuses on one conversation; a Group brings a chosen set 00:22:41.073 --> 00:22:44.963 together; search across sessions helps you discover information more 00:22:44.983 --> 00:22:49.443 broadly. Choose the scope before you ask. Keep membership current as 00:22:49.493 --> 00:22:52.743 the project develops, and check the group name before sending the next 00:22:52.793 --> 00:22:53.483 question. 00:22:57.433 --> 00:23:02.183 Once the work is useful, take it into the next step. On the desktop app, 00:23:02.413 --> 00:23:06.743 use the transcript menu to export a Word document. A generated summary 00:23:06.803 --> 00:23:11.133 has its own Download control. Give the file a clear name and save it 00:23:11.153 --> 00:23:15.323 where you can find it. Open the actual document. Here is our fictional 00:23:15.413 --> 00:23:21.103 Willow Cafe team handover in Word, with confirmed plans, owners, stated 00:23:21.163 --> 00:23:25.363 deadlines and open questions. Check names and dates against the source. 00:23:25.733 --> 00:23:30.413 Check formatting too. This export has extra blank bullets and spacing 00:23:30.683 --> 00:23:35.033 that need tidying before sharing. Reviewing the file is part of finishing 00:23:35.083 --> 00:23:39.273 the work. For a visual, download the infographic and inspect the small 00:23:39.323 --> 00:23:43.493 labels at a readable size. An image and a text document serve different 00:23:43.523 --> 00:23:48.373 purposes, so choose the output that fits the next step. For a project, 00:23:48.473 --> 00:23:53.233 expand its group and choose Export. The Export Assets view offers transcripts, 00:23:53.393 --> 00:23:57.263 AI chat history and attachments. Select the contents you need, then use 00:23:57.303 --> 00:24:01.293 Download Selected to create a ZIP bundle. Our example includes the two 00:24:01.353 --> 00:24:05.333 fictional sessions and the launch brief. Check the package contents before 00:24:05.373 --> 00:24:08.963 sending it to someone else. Choose the material deliberately, export 00:24:08.993 --> 00:24:12.863 it, and inspect what the recipient will see. That last check turns a 00:24:12.943 --> 00:24:15.493 generated result into work you are ready to use. 00:24:19.500 --> 00:24:23.910 Make the desktop workspace comfortable for you. In Settings, open General 00:24:23.980 --> 00:24:27.700 and choose a theme. Light and Dark are two of the available choices. 00:24:28.010 --> 00:24:32.110 Here we return from Light to Dark. Choose the appearance that makes your 00:24:32.170 --> 00:24:36.970 content easiest to read. Further down, General lists the global shortcuts. 00:24:37.400 --> 00:24:41.920 Read the combinations shown in your app. Start and stop transcription, 00:24:42.290 --> 00:24:46.750 pause and resume, show the app, and answer the last question are separate 00:24:46.780 --> 00:24:51.600 actions. Answering the last question needs active transcription. The 00:24:51.660 --> 00:24:56.010 transcription pane position is a desktop layout choice. The menu offers 00:24:56.150 --> 00:25:01.270 Bottom, Left, and Right. Right is the default in this example. Choose 00:25:01.310 --> 00:25:05.670 the arrangement that fits the way you use your screen. Now open Quick 00:25:05.730 --> 00:25:10.040 Prompts. Session and Group have separate lists. A prompt is a task you 00:25:10.120 --> 00:25:14.430 want to repeat. The first five appear as quick buttons above the chat 00:25:14.510 --> 00:25:19.720 input. The session list also shows its keyboard shortcuts. Group prompts 00:25:19.800 --> 00:25:24.020 do not use those shortcuts. Use the pencil to inspect a prompt. The 00:25:24.090 --> 00:25:28.180 name is its short label. The prompt text is the instruction that will 00:25:28.240 --> 00:25:33.870 be used. Save keeps an edit; Cancel leaves it unchanged. Add New Prompt 00:25:33.990 --> 00:25:37.950 gives you a place for another reusable task. You can use the drag handles 00:25:37.980 --> 00:25:42.090 to change the order. Remember the difference between prompts and contexts. 00:25:42.410 --> 00:25:46.890 Create a team handover is an instruction. The project background supplies 00:25:46.930 --> 00:25:51.180 the facts and constraints. Keep both specific so a future question starts 00:25:51.220 --> 00:25:54.750 in the right place. When something does not work, start with the visible 00:25:54.770 --> 00:25:59.040 state. Check the selected source and capture indicator for transcription, 00:25:59.360 --> 00:26:03.440 or the processing message for an imported file. Read an error before 00:26:03.510 --> 00:26:08.600 retrying. Use Studio Guide to revisit a feature, and return to the relevant 00:26:08.640 --> 00:26:13.150 chapter for the full sequence. You do not need to memorize the interface 00:26:13.180 --> 00:26:14.720 to make useful progress. 00:26:18.700 --> 00:26:21.881 Prepare before the meeting, so the conversation can become useful work. 00:26:22.311 --> 00:26:25.643 Calendar settings bring meeting preparation closer to your workspace. 00:26:26.072 --> 00:26:29.857 This tour shows the web app on a desktop computer, with a calendar already 00:26:29.904 --> 00:26:33.444 connected. We will explain the controls without changing the connection 00:26:33.514 --> 00:26:37.531 or joining a meeting. Open Settings, then Calendar, when the tab is 00:26:37.578 --> 00:26:42.001 available for your account. Start with the connection status. Connected 00:26:42.047 --> 00:26:45.844 and the last synced message tell you what this account currently reports. 00:26:46.215 --> 00:26:50.232 They are a useful check before you rely on meeting information. Your 00:26:50.279 --> 00:26:54.377 own account may show a connection step instead. Show my next meeting 00:26:54.412 --> 00:26:57.617 in the app controls whether upcoming meeting information is shown in 00:26:57.663 --> 00:27:02.144 your workspace. The option is enabled here. An enabled setting does not 00:27:02.203 --> 00:27:06.498 mean a meeting is happening now, and it does not start a recording. 00:27:06.498 --> 00:27:10.515 Calendars to sync explains which calendars this connection includes. 00:27:10.945 --> 00:27:14.904 This account currently syncs its main calendar. The app explains that 00:27:14.938 --> 00:27:18.712 choosing other calendars requires reconnecting with permission to see 00:27:18.746 --> 00:27:23.263 the calendar list. Read the message shown in your account; do not assume 00:27:23.309 --> 00:27:27.675 every calendar is already included. Remind me before meetings lets you 00:27:27.744 --> 00:27:32.319 choose the reminder lead time. This example is set to two minutes before. 00:27:32.806 --> 00:27:36.974 The notification control below is separate. Turn on notifications is 00:27:37.021 --> 00:27:40.376 where you can request browser notification permission if you want reminders 00:27:40.423 --> 00:27:44.556 outside the current tab. A reminder preference and permission to show 00:27:44.672 --> 00:27:49.943 notifications are different things. Read the recording notice too. Recordings 00:27:49.978 --> 00:27:53.287 started from a calendar meeting save the meeting's attendee names and 00:27:53.333 --> 00:27:57.536 email addresses with that session. Disconnecting the calendar does not 00:27:57.594 --> 00:28:01.936 remove those details from recordings already made. Keep that distinction 00:28:01.982 --> 00:28:05.826 in mind when managing saved work. Before your next meeting, check the 00:28:05.860 --> 00:28:10.203 connection, choose useful reminders, and review any meeting information 00:28:10.249 --> 00:28:14.417 the app presents. Joining a meeting and starting transcription are separate 00:28:14.440 --> 00:28:18.701 choices. Check your audio and the participants' consent before recording. 00:28:19.189 --> 00:28:23.101 Afterward, review the transcript and create a summary. Calendar helps 00:28:23.136 --> 00:28:27.292 you prepare; you remain in control of capturing the conversation. 00:28:31.300 --> 00:28:36.559 A project has people, and it has conversations. Teams organize the people. 00:28:36.989 --> 00:28:41.076 Groups organize the sessions you want to work with. In this chapter, 00:28:41.110 --> 00:28:44.663 we will inspect team management and the sharing controls for our fictional 00:28:44.710 --> 00:28:49.725 Willow Cafe project. Names and meeting details are changed for this demonstration. 00:28:50.097 --> 00:28:54.090 The controls and access state are real. In Settings, open Teams when 00:28:54.137 --> 00:28:57.759 it is available for your account. New team name and Create team are the 00:28:57.794 --> 00:29:01.799 starting controls for a new team. This account already has a team, so 00:29:01.869 --> 00:29:06.536 we open that existing entry. The list shows one member. Opening a team 00:29:06.594 --> 00:29:10.112 is not the same as sharing a project with it. The detail panel shows 00:29:10.170 --> 00:29:15.104 the team name and its members. Our anonymized example shows Maya as Owner. 00:29:15.417 --> 00:29:19.516 Save belongs to the team name field. Check your own role before expecting 00:29:19.550 --> 00:29:22.871 to manage other people; the controls available to you depend on your 00:29:22.929 --> 00:29:27.851 access. Invite someone has an email field, a role selector, and Send 00:29:27.909 --> 00:29:32.031 invite. Review the recipient and intended role carefully before sending 00:29:32.077 --> 00:29:36.210 a real invitation. This tour does not send one or add another member. 00:29:36.640 --> 00:29:40.506 Membership and sharing are separate: inviting a person to a team does 00:29:40.552 --> 00:29:45.277 not automatically share every private conversation. Now choose the project 00:29:45.312 --> 00:29:49.701 group you intend to share. In Groups, expand the Willow Cafe project 00:29:49.863 --> 00:29:54.252 and choose Share. The dialog identifies the group and lists the teams 00:29:54.333 --> 00:29:58.734 you can choose. Check that name before changing any access. Read the 00:29:58.803 --> 00:30:02.820 notice at the top. People on teams you choose can read the summary and 00:30:02.867 --> 00:30:07.093 transcript of every session in this group. Your own chat with the assistant 00:30:07.209 --> 00:30:11.656 is not included in that shared view. Review the group's sessions before 00:30:11.702 --> 00:30:16.242 sharing; a familiar team name is not a reason to skip that check. The 00:30:16.300 --> 00:30:20.526 permission menu is set to Not shared in this example, and the message 00:30:20.572 --> 00:30:24.845 confirms that this team cannot see the group. Opening the dialog has 00:30:24.914 --> 00:30:29.315 not granted access. When you intend to share, choose the level that fits 00:30:29.361 --> 00:30:33.668 the work, and verify the resulting state. Can view allows reading the 00:30:33.715 --> 00:30:38.196 sessions and conversation. Can add sessions also allows people to contribute 00:30:38.219 --> 00:30:42.073 their own sessions, write in the conversation, and edit its name and 00:30:42.108 --> 00:30:45.731 description. Can manage adds the ability to remove sessions from the 00:30:45.765 --> 00:30:49.469 shared group. These group permissions are separate from the team roles 00:30:49.503 --> 00:30:53.811 we saw in Settings. Sharing needs a connection. The app does not save 00:30:53.846 --> 00:30:58.327 this shared view for offline use. Do not assume a teammate's shared material 00:30:58.397 --> 00:31:02.599 is available offline, or that personal search automatically covers it. 00:31:03.273 --> 00:31:08.277 Start with the right people. Choose the right group. Give only the access 00:31:08.346 --> 00:31:12.770 needed, then check the result. This tour leaves the example not shared 00:31:12.932 --> 00:31:17.297 and does not demonstrate another member's view. Use your own authorized 00:31:17.344 --> 00:31:21.755 team workflow to verify what a teammate can see before relying on it. 00:31:22.185 --> 00:31:25.447 Keep private grouping and shared collaboration distinct. 00:31:29.434 --> 00:31:33.324 Let's bring it together. Start a session and check your audio. Capture 00:31:33.344 --> 00:31:37.424 the conversation. When a useful question appears, choose to get help. 00:31:37.734 --> 00:31:41.884 Explore further in Chat, with the right background selected. Turn the 00:31:41.934 --> 00:31:46.674 discussion into a summary, an infographic, or another useful output. 00:31:46.984 --> 00:31:51.224 Then save, revisit, and connect the work across sessions when the project 00:31:51.264 --> 00:31:56.384 grows. Your first step can be small. Record a short planning conversation. 00:31:56.694 --> 00:32:01.794 Ask one useful question. Create one clear summary. Come back to the deeper 00:32:01.854 --> 00:32:06.424 chapters when you want to do more. On the desktop app, arrange AiCopal 00:32:06.484 --> 00:32:10.514 around your workspace so the help stays close at hand. Your next conversation 00:32:10.564 --> 00:32:15.064 can become something you can understand, use, and build on. AiCopal 00:32:15.114 --> 00:32:20.054 Studio. Be brilliant. Effortlessly. 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